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DNS Management Service For Nonprofit Companies
DNS stands for “domain name system” which acts as the internet’s phone book. Information from DNS is being read by your system whenever you look up a website or send an email.
DNS can be confusing if you are not familiar with how it works.
Wondering when you might need to update your DNS?
- Your website or emails are down!
- Web Hosting Migration – Are you moving to another hosting company?
- eMail Migration – Are you changing email service providers? ie: Microsoft 365 -> gSuite
- New subdomain – Are you setting up a new subdomain such as Rank.OkOmni.com?
- Verification – Some business tools require verification through DNS
- SPF Records – Are you sending eMail? SPF records are used to optimize delivery.
- Optimize TTL Values
Overall, you don’t need to be concerned about learning DNS management if you have someone on board that understands how to properly utilize your DNS records.
Whether you’re adding SPF records, or you need to add subdomains. Whatever the case may be, we can help.
Here’s how it works:
Let’s say a website is located at a particular IP address. DNS allows us to type in a name instead of an IP address. So instead of typing “123.456.789.10” we can just type in “OkOmni.com“. The system translates the name for us, sending the information to a DNS server that finds the IP address and gives it back to our system.
Let’s break down DNS records and Inputs:
The core records which we are concerned with are NS, A, AAAA, CNAME, MX, and TXT records.
NS Records: This is the name server, which tells you where to look for DNS records.
A Records: This is the host server from which your domain can be reached.
AAAA Records: If there is no CNAME record, the system will use it. It seeks to find an IPv6 address instead of a domain name.
CNAME Records: It is possible to use this as a kind of shortcut if we wish to utilize a different domain name.
MX Records: Specifies where the email server (SMTP) is located
TXT Records: Are typically verification records and will contain information about the domain and who is responsible for it.
When populating records within your DNS zone editor, you will be faced with 4 core inputs.
What is the DNS name field?: This element allows you to add a prefix to the root domain name. For example, the following A record indicates that www is a top-level domain: “www.” This allows you to specify the www prefix within DNS records.
What is the DNS Type field?: – This is generally initially defined or part of a drop-down option. You could have more choices, but for the most part, you should see a list like this: A, AAAA, CNAME, MX, and TXT
What is the DNS Value field?: The Value box is where you type the text you want to put into the record’s key-value field.
What is the TTL option?: The TTL, or “Time To Live”, of a record is a value set in seconds that tells the DNS server how long to cache a given DNS entry.
DIYer Take Notice:
When you modify records within your DNS zone, this process generally happens quickly. However, if you’re changing your NS servers, be prepared for it to take up to 48 hours to fully propagate.
You can view your individual records or NS propagations here: https://www.whatsmydns.net/
Generally, there is no backup of records for your DNS zones so you will want to make sure to manage them accurately and or take a log of everything as it currently is before you make any changes.
Maintaining and updating your DNS records is critical for ensuring that your emails and website are up and running.
When you begin working in DNS for the first time, it might appear overwhelming. And to be honest, when I initially did, I had no clue what I was doing, but since dealing with DNS records for a decade and a half now, it’s become kind of natural to work on these sorts of projects.
Do you need help?
Changing name servers or adding records to DNS servers have been routine tasks for us. We have the experience to know what needs to be done in almost every DNS situation.
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